Assistant Property Manager - Dulles Discovery

Reports to: Property Managers and VP of Property Management

General Description

The Assistant Property Manager is responsible for assisting the Property Manager with the day to day operation and management of assigned properties, to include preparing budgets, implementing the annual operating plan and supervising vendors and project work. In addition, the APM will be responsible for invoice approving, memo’s and verbal communications with tenants, and various office support activities required to provide first class property management services to all visitors, tenants and ownership.

Prerequisites

  • Bachelor’s degree in construction management, engineering, business or similar field. Equivalent work experience will be considered.
  • 1-3 years commercial property management experience.
  • Must be detail oriented, organized and possess good verbal and written communication skills.
  • Must possess or be willing to seek and obtain a Top Secret security clearance, including full scope polygraph.
  • Proficient in Microsoft Office and Adobe Acrobat.  Strong Excel skills are a must.

Typical Duties (this list is not intended to be all inclusive)

  • Manage the day to day quality control of assigned properties and conduct routine site inspections. Responsible for maintaining the physical and aesthetic appearance of the properties and associations.  Note deficiencies, suggest and implement solutions.
  • Inspect the performance of all contracted services; to include communication with hired contractors, review of procedures and ensure work is being performed up to standards.
  • Periodical bidding of contracted services to ensure standards, pricing and best practices within industry are always attained.
  • Approving invoices and creating purchase orders in Nexus Payables.
  • Develop and maintain relationships with tenants and clients. Resolve matters when applicable and inform senior management when items or issues warrant further involvement.
  • Assist with tenant project work.
  • Assist in identifying and planning for long term financial goals and objectives.
  • Assist in the coordination of tenant build-out and move-ins.
  • Assist with others as required on special projects, RFP’s and special events.
  • Attend department meetings as needed and report on the status of any problems or projects at assigned properties.
  • Attend and participate in identified industry, community and governmental boards, organizations and meetings.
  • Assist team with site access coordination, deliveries and visitor access.
  • Assist Clients as needed, take calls in Property Manager’s absence and initiate action where appropriate.
  • Assist the Property Manager planning, preparing and implementing operating budgets for properties. Prepare and present monthly variance reports and quarterly reforecasts.
  • Carry a personal cell phone at all times with Peterson email for after hours.
  • Assume other responsibilities and duties as may be required.

Please submit your resume to employment@petersoncos.com